Looking for Change- Privacy Policy
Introduction
Looking for Change CIC ("we", "our", "us") is committed to protecting the privacy and rights of all individuals who participate in our photography projects. This privacy policy outlines how we collect, use, and protect personal data, ensuring that participants’ identities and personal information remain safe while participating in our initiative. We are dedicated to ensuring that all participants, particularly vulnerable communities, have control over their data and the use of their images.
1. Purpose of Data Collection
Our project provides vulnerable communities with cameras to capture photographs that reflect their personal circumstances and feelings. The purpose of collecting and using these images, as well as any related text or discussions, is to create a safe space for expression, raise awareness of the participants' experiences, and foster understanding within the broader community.
2. Types of Information We Collect
We collect only minimal personal data necessary for the administration of the project. This may include:
Photographs: Images captured by participants using the cameras provided.
Text and Descriptions: Any written reflections, captions, or notes that accompany the images.
Audio/Video Recordings: In some cases, recorded conversations or discussions may be collected with the participant's consent.
Personal Information: We may collect basic information (such as names and contact details) only if required for participation and project administration. We will never collect sensitive personal data unless specifically required by the project and with participant’s explicit consent.
3. Informed Consent
We are committed to ensuring that participants fully understand how their data will be used. Before participating in the project & at various stages throughout the project participants will be asked to provide informed consent. This consent will cover:
Use of Images: We will seek permission to use photographs, text, and any recordings made during the project for purposes related to the initiative, such as exhibitions, reports, and publications.
Anonymity and Identity Protection: We will not use any images or data that could identify people personally unless they provide explicit consent to do so. Any identifiable information, including names or locations, will be removed or obscured in order to protect participant’s privacy.
Withdrawal of Consent: Participants have the right to withdraw their consent at any time. If they decide to withdraw, we will ensure that their images, text, or recordings are no longer used, except where they have already been published with your consent.
4. Confidentiality and Data Protection
Participant’s safety & privacy is our top priority. We will take all reasonable steps to ensure that all personal data, including photographs and any associated text or recordings, is kept confidential and secure.
Data Storage: Data will be stored securely, and only authorized personnel will have access to it.
Data Sharing: We will only share personal data or images with third parties if we have the participant’s explicit consent or if required by law. We will never sell or trade personal information.
Anonymity: Any images or personal details shared with the public (e.g., in exhibitions, reports, or online) can be anonymised or pseudonymised to protect participant’s identity if requested. We will not publish any identifiable information without participant’s express consent.
5. How We Use Data
Data will be used exclusively for the following purposes:
To enable the creation of personal photographs, reflections, and discussions that form part of the project.
To raise awareness and encourage dialogue within the community about the experiences and circumstances of vulnerable individuals.
To develop reports, publications, or exhibitions that may showcase the collective stories of the project’s participants, always with their consent.
For project administration, including communication, scheduling, and follow-up.
6. Your Rights
All participants have the following rights:
Right to Access: The right to request access to any data we hold about them.
Right to Rectification: To request that any inaccurate personal data be corrected.
Right to Erasure: To request that personal data be deleted, subject to legal obligations.
Right to Restrict Processing: To request that we limit how we use their personal data.
Right to Object: The right to object to the processing of their personal data under certain conditions.
If anyone wishes to exercise any of these rights, please contact us at: [Your Contact Information].
7. Data Retention
We will only retain data for as long as necessary for the purposes outlined in this policy. After this time, we will securely delete or anonymise data, unless continued use in a specific context has been agreed by all parties (such as in an ongoing exhibition or publication).
8. Changes to this Privacy Policy
We may update this privacy policy from time to time to reflect changes in our practices, legal requirements, or the project’s nature. Any changes will be communicated, and we will seek consent for any major changes affecting the use of any individual’s personal data.
9. Contact Us
If you have any questions about this privacy policy, wish to withdraw consent, or have any concerns regarding your personal data, please contact us at:
Looking for Change CIC
Turlings Farm, King Street, Colyton, Devon EX24 6LF
07900143279
10. Conclusion
We value participation in our projects and are committed to respecting the privacy and rights of all participants This privacy policy ensures that all personal data and images are handled with the utmost care and protection, while also enabling people to share their experiences in a safe, controlled, and empowering way.
This policy was last reviewed on 10/3/2025